How do I share an event plan with suppliers without sharing everyone's contact details?
Technology“The caterer can open it too,” our stage manager said, as if that finished the handover. She had forwarded the link to our Google Drive event plan. The same file contains performers' mobile numbers and the home addresses where equipment will be collected.
I had set it to anyone with the link because three volunteers kept getting access requests. I was thinking about getting the running order agreed, not every person the link might reach.
I have changed the file to Restricted and told the organiser what was in it. Now the caterer cannot see the delivery time, and the stage manager says my fix has made a simple job difficult.
How would you keep the useful supplier information available without reopening the whole plan? I can make a separate copy, but I do not want two running orders drifting apart every time somebody changes the arrival time.