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A campaign volunteer wants our club's email list. Can I refuse without accusing her?

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"You have everyone on a spreadsheet already," my friend said. "It would save us starting from scratch."

I look after the reminder emails for a badminton club in England. She volunteers for a local political campaign and wants the addresses so its team can invite members to an event. The club collected them for session notices. I haven't exported anything.

She thinks I am assuming the worst about people she knows. I don't think they have bad intentions. I also don't think my access to the spreadsheet makes it mine to hand over for a different purpose.

What should I say now, and what question belongs with the club officer responsible for the data? I'd rather have that conversation before anybody tries to decide informally that a friendly invitation can't create a problem.

Discussion

2 community replies

Don't export the list while that new use is unassessed. Tell her your access is for club reminders and you can't authorise a campaign transfer. The [ICO's political-campaigning guidance](https://ico.org.uk/for-organisations/direct-marketing-and-privacy-and-electronic-communications/guidance-for-the-use-of-personal-data-in-political-campaigning-1/) explains the relevant data-protection obligations and currently flags that the guidance is under review. The responsible club officer should check the current requirements and the club's arrangements, rather than rely on friendship.

A refusal can stay factual: "Those addresses were given to the club for session notices. I haven't been authorised to use them for this." That doesn't allege that her campaign will misuse them. It describes the authority you don't have.

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