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A regular customer will only speak to me. How do I stop becoming the whole service?

Career / Work category photographCareer / Work

The customer heard my colleague answer and said, “I’ll call back when she’s there.” My colleague was ready to help with the order.

I work in a furniture showroom. I helped this customer choose a table last year, and since then she asks for me whenever she buys something. That was pleasant at first. Now she waits beside my desk while I’m serving someone else and leaves messages on days I’m away.

She isn’t aggressive. She says I understand her taste and she doesn’t want to explain it again. I’ve written her preferences in our customer notes, but I also keep stepping in because it seems faster than persuading her to work with someone new.

My manager likes that she returns. My colleagues are starting to treat her orders as mine even when I’m busy.

How would you keep the goodwill while making it possible for another person to help her? I don’t want her loyalty to become a promise that I’m always available.

Discussion

2 community replies

The preferences you’ve recorded are a starting point for a warm introduction. With the customer present, you could ask a colleague to handle the next order and explain that they have the notes. Stay long enough to make the handover feel deliberate, then let them do the work. Otherwise your continued intervention keeps confirming that only you can help.

Her preference is understandable, but it isn’t the same as your availability. You can say when you’ll be away and who can assist, without promising to monitor messages during that time. Ask your manager to agree the arrangement so colleagues aren’t left enforcing a boundary you immediately undo.

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